--- tags: - todo --- **Creator:** [[Dr. Vivek Bindra]] **Source:** Live Webinar **Type:** #litnote **Topics:** [[Goal Setting]] [[Productivity]] --- - Laziness is the worst enemy of every individual - Productivity happens when there is fire of focus. - Learn to use technology to improve productivity. It doesn't sleep even when you sleep --- 2 hours on getting away from from distraction 40% decrease in productivity due to multitasking 80% goes in invaluable tasks; ---- - 6 Principles of Time Management - **Goal Orientation** - Motivated by purpose - Use targets - Achieve more in less time - Convert vauge goals into specific goals - Setting goal is the first step of turning the invisible into the visible - **Inside Generating questions** - Why have this goal? Answer will come - Whom do i need? - What will be my difficulties in achieving in this goal - When will you be in the next 3, 5 or 10 years - What will be my diet - Winners visualize their rewards of succss - If you can imagine it, you can create it. - Visualize for the first 15 minutes and see how your 16 hours will go pass. - Where are the people who don't have goal? - Start Visualizing - **Gist Technique** - Goal - Initiative {effort, result} - Scoreboard - Scoreboard increases your speed - It gives you a boost - Transformative Initiative {improvement} - You have to know your direction before you go - PEEL Method - Plan your Gist - - **Power Model** - Prepare[smart goals] - Organize calendar - Work smart action - Evaluate-review - **Warren Buffetts 2 list strategy** - Stop spending time on urgent things. Do things that are really important - **GPS Techniqu 1-3-5** - 1 Goal, 3 Priority, 5 Strategy - Schedule is not important, priority is - Doing the job correctly or doing the right things? - Doin teh right things - Priortization - Equality is a wrong concept. Fairness is right - Focus on hight result work - What is the measurable impact of your task? - Busyness will give you a false sense of accomplishment. Tell me your impact - You don't get paid for the time you spent. You get paid for what value you provide - Deciding what to do and deciding what not to do is as important - Don't loose the sight of your priorities - Sabki sewa nahi karte. Sabka samman karo. Build your business. That's the best sewa you can do. - The least effective person has the same amount as the most effective person - Some will grow and some will go. Some will distinct and some will extinct. - **4D Strategy** - Do now - Defer - Delete - Delegate - **Moscow Method** - Must do - Should do - Could do - Want to do - Won't do - Absorb what is useful and discard what's useful - **Eat that Frog** - Do the hardest task first - It will make your life easy - Make a goal and add a deadline - Take action - **MIT Method** - Before last night - Make a list of 7 things that I need to do tomorrow - Circle the next three - Dedicate your mornings to the MIT - Differentiate between major and minor things - Do big tasks not small tasks - **Priority Scoring** - Assign Priority - Batch common tasks - **ABCDE** - Start with a master List - Rate them with A, B, C, D and E priority - a= significant - b- mild - c- no penalty - d- delegate - e- delete - The worst use of time is doing something very well that needn't need to be done. - **GTD- Getting Things Done** - Problem, project, process, people, improvement > - Real world doesn't reward perfectionist. It rewards people who get things done. - Planning, prepartion, prevention, - **Planning is Prevention** - Planning helps you give a sense of direction - Unforseen hurdles - Failing to plan means planning to fail - **Time Log** - Track your time wasters - Why am i spending time on things that don't produce any result - Am i allowing people to come and dictate over my time - How can I plan my time - Time is more valuable than money - **Bilogical Prime Time Technique** - Brain power depends on freshness - **Deep Work/ The One Thing** - Do the most important task - distraction free task - Distraction wastes your energy. Concentration restores your energy - **Time Blocking/ Time Boxing** - Time blocking is task based - Read 100 pages - Time boxing is time based - Time batching is to combine similar tasks - Switching between two different tasks can increase time by 50% - **Pomodoro vs Pomeranian** - 30 minutes and 3 minutes break - 3 minutes work and 30 minutes break - Flowtime technique - will decide break time on the basis of my flow - **ALPEN Method** - Activites-define - Length- Estimate - Plan buffer time - Establish priorites decisions - Note the success level - **Checklist- Manifesto** - Create a checklist so you don't miss anythings - Checklist is one of the high powered productivity tool ever discovered- well designed - Critical and repeatable steps - **Themed Day Method** - Decide a theme for a day - Completely spend you day on one theme in a day - **CAPA Method** - Chunking around purposeful Actions - What is the outcome of this - What is the specific measureable result - What is My purpose - Whate are my should and must for this? - What is my massive action plan? - **Day Planning** - 8AM commitment and 8 PM Achievement - Commit to do something and reflect on it everyday - This is called sharpening your saw - **Delegation** - Business and busyness are two different things - Delegation helps a leader from doing to leading - Why people avoid delegate - Control freak syndrome - I am too busy syndrome - They are too busy syndrome - First-Time manager syndrome - Insecurity Syndrome - Rejection syndrome - Lack of trust syndrome - *Life is too short to do everything by yourself.* - **Dr. Bibek Bindra's 5 step of delegation** - Hire right people - Jointly co-create the direction - Let them take day-to-day actions - Give them opportunity to spread their wings - Give good compensation - The secret of usccss lies not in doing your work. BUt by recognizing the right person who can do on your behalf - Hire people who are better than you. Look for people who have remarkable work - **Delgator is Responsible not delegatee** - Don't dictate delegatee, build his thoughts - Is delegation most appropriate? - Do your own capability-ability analysis? - Being able to do everything in business doesn't necessarily mean that you should do everything in business. - **Circumstantial level of delegation- Situational leadership** - level 1- Low delegation high control - Level 2- Moderate delegation medium control - Level 3- High delegation and low contorl - Leading is also about letting go not only holding - **Job Shadowing** - 1st step- I do, you see. - 2nd step- You do. I see - 3rd step- You do. report immediately - **Critical-capability matrix** - Don't give a gun to monkey - You can't let a new boy do open heart surgery/ - Give critical roles to capable people only - **Who's got the Monkey Technique?** - Delegate to capable people only - **Delegation-outsourcing** - Outsource - **Unlock yout time strategy** - Find ways to utilize your time to improve your productivity and performance - **Mangement by Absence** - IDEAL MBA - Integration - Delegation - Elimination - Automation - Liberation - **RACI Matrix** - Responsible - Accountable - Consulted - Informed - Define these people and improve your productivity - Meetings and Paperwork - **INDIAN ARMY- My Hours technique** - Punctuality is everything - Time management is non-negotiable - **Law of excluded alternative** - Choosing to do one thing means chooosing to not to all other things that you could do at the same time - Avoid unnecessary meetings. - Meetings are the greatest time-wasters. - **ROI and CBA of Meeting** - Your meeting should be more valuable than the cost of meetings - **Meeting Mangement Skills** - **TRA TRS** - Task - Responsible - Action steps - Timeline - Reviewer - Support - **Stand-up meeting** - It has higher level of engagement and problem-solving - **3D Technique** - **Decision Automated Method- Technology never sleeps** - There is no earning without learning - Overcome Procrastination - Don't delay, take small steps. - Time is invaluable. You can't buy it but spend it. You can't store it but give it. - Procrastination is the assasination of progresssion - **Build Rewards for early gratification** - Why don't people do work? - They don't like to do - They don't know how to do - Give yourself short-term rewards - **Do it now technique** - If something takes less than 2 minutes to do, do it right now. - Every time you choose to do one thing, you automatically choose to not do other things - **Illustion or perfections** - You can never reach perfection - It will delay your progress - Standing still is the fastest way of going backwards - **The Parkinson's law** - Work expands so as to fill the time available for its completion. - Best for procrastinators - Don't charge your laptop to give yourself time-lift - Give yourself a deadline - Create urgency, It differentiates between procrastinators and progressors - **18 Minutes- SPR Strategy** - Morning 5 Minutes - Break after every Hours- 1 Minutes - Evening 5 minutes- review - Take care of your minutes and hours and it will take care of your job. - **Minimum commitment Discipline Strategy** - Create a non-negotiable MCDS - Don't be afraid of growing slowly. Be afradi of standing still - Laziness is the mother of all bad habits. - There is no better time to start working on your dreams. Start right now. - **Not-to do list strategy** - List out the biggest time wasters - **The Now Habit** - The future is always uncertain - Don't gamble on the future - Do it now - A year from now you will wish you had started today - You can't go back and change your beginning. You can start now and change your future. - Don't wait for things to be perfect. Do it now - Today is a beautiful day to start